Job Summary
Working Pattern:
Full time
Advert Start Date:
29/11/2022
Advert End Date:
Closed for applications on 13/12/2022 23:59
Salary:
Starting salary of £24,496 progressing up to £26,845
Job Category:
Admin / Secretarial / Customer Services
Employment Location:
Eddie Ferguson House, Blyth, NE24 3AG
Further Information
An exciting opportunity has arisen for a full time Band 5 Admin Manager within the South East Locality Team based in Blyth. This is a busy admin team, providing essential day to day administrative support. Please see some of the duties of the role below, for a full list of tasks, please refer to the job description:
Assist, organise and supervise the work of a small group, team, or staff, providing clear guidance and supervision to achieve service objectives and quality standards
Arrange and occasionally attend meetings taking accurate and comprehensive minutes as required using a variety of recording and transcription
Oversee the typing of meeting minutes, case supervisions, notes, and actions for subsequent uploading to various databases and issue once approved
Direct the preparation of material for committees, working groups, team, and strategy meetings
Oversee the establishment of meetings both internally and externally, ensuring invites are issued, rooms booked using MS Outlook, MS Teams, telephone, etc
Supervise and assist with data entry into spreadsheets, databases and other electronic information storage systems, extract and distribute information as directed
whilst maintaining confidentiality in accordance with General Data Protection Regulations
Ensure monitoring of email accounts for Administration and Secure mailboxes, enquiries sifted, information and messages relayed on time, enquiries appropriately
re-directed for action
Manage the provision of reception duties, first point of contact by phone or in person to staff, members of the public, visitors, service users and clients
Arrange and manage recruitment support activities, Disclosure & Barring Service applications; equipment for new staff i.e. laptop, mobile phone, IT access, identity card, access to systems, Corporate Induction; training and development of less experienced colleagues; acting as coach and mentor as necessary
Supervise and assist as required with the provision of general office support, handling mail, filing, photocopying, document collation, fax, lamination, binding,
We have some outstanding benefits to offer you, including:
Starting salary of £24,496 progressing up to £26,845 (Band 5)
Access to the Local Government Pension Scheme (or other pension scheme)
A wide range of staff benefits including a competitive annual leave provision - 25 days annual leave plus public holidays (rising to 30 days after 5 years of service)
A supportive environment
Essential requirements:
NVQ Level 3 or equivalent in a business related discipline.
Experience in a similar role covering a broad range of support tasks and procedures.
Previous experience of supervising staff, including recruitment and appraisals.
A good general education demonstrating numeracy and literacy.
Experience in using Computerised systems including Microsoft Office applications and Microsoft Teams
Experience of financial systems and be able to provide budgetary information to a high standard.
Organise self and work without constant supervision.
Good verbal and written communication skills
Please note
This job is closed for applications.