Senior Personal Assistant to two Deputy Directors
Advert Start Date:
Advert End Date:
£26,770 - £31,180
Darlington, Feethams House
Working Pattern: This post is available on a full time, part time or job share basis, and flexible working hours can be accommodated.
Location: London, Darlington
Salary: London: £29,970 - £34,180 / National: £26,770 - £31,180
If you’re interested in making a difference to people’s lives, HM Treasury can offer you an exciting opportunity to influence decision making that affects the whole of the UK!
About the role
We are looking for a Personal Assistant to join us in supporting two Deputy Directors (DDs) covering in HM Treasury's Business and International tax (BIT) group, in the the VAT and Excise and Strategy, Devolution and Cross-cutting teams.
The VAT and Excise team is a flexible, friendly and fast-paced team at the heart of HMT’s tax agenda. The team provides ministers with policy advice on VAT, insurance premium tax, alcohol duties, tobacco duties, gambling taxes and the Soft Drinks Industry Levy. Together, these raise over £180bn a year
The Strategy, Devolution and Cross-cutting team (SDX) works across BIT to support and develop critical thinking about the business tax system as a whole, to lead on cross-cutting projects and to act as a source of expertise and engagement on tax devolution policy. Team members fulfil a mix of standing and project roles because we also provide the group with a flexible resource to be deployed to priority areas of work as needed.
Excellent PA support is essential for the BIT Senior Management team. You will have the opportunity to work with a high degree of autonomy and flexibility.
- Proactively manage diaries to prioritise the most important meetings, using professional judgement to line up meetings in the most efficient order on their own initiative or by reference to the DDs. Identify and resolve clashes, manage meeting logistics, manage upwards to delegate meetings to other senior colleagues where this is appropriate;
- Ensure that the DDs are clear on their agendas for the day and where and when they need to be for each of their appointments. Daily preparation of diary folders with relevant papers for the next day’s meetings thereby actively managing their day;
- Proactively handle email and phone calls: prioritising the most important and/or urgent messages, creating efficient systems for mailbox management to support the individual needs of the DDs. You'll delegate actionable emails to others where appropriate, exercising professional judgement to filter out irrelevant messages;
- Take the initiative to develop positive working relationships with key internal and external collaborators, and people in the teams; develop an understanding of the teams’ work and priorities, contribute to their wider initiatives such as communications across the Group;
- Provide cover for our ministerial correspondence coordinator. Ensure that PQs and correspondence received by BIT is actioned in a timely manner by using judgement and knowledge of responsibilities of the group – PQs by 11am each day, correspondence on the same working day.
For a full list of accountabilities, please click “apply”.
We are looking for someone with experience of providing personal assistant and administrative support to senior officials in a fast paced office environment. Excellent Microsoft Outlook skills and familiarity with other MS Office applications is important. You'll have a keen eye for detail and be confident at effective communication with a wide range of people. Lastly, you'll be comfortable working both collaboratively and under your own initiative. If this sounds like you, we'd love to hear from you!
HM Treasury is proud of a diverse and inclusive work environment, committed to fairness and the promotion of equality of opportunity for all. We know that having a range of experiences, ways of working and thinking makes us a stronger organisation, better at developing policy that is reflective of the communities we serve. We embrace different views and experiences and value the fresh perspective that people from a variety of circumstances bring to the work we do. We welcome applications from candidates who have not previously worked for the Civil Service, mid- and late-career changers with transferrable skills, people from all backgrounds and circumstances regardless of disability, ethnicity, LGBT+ identity and socio-economic status.
Some of the Benefits our people love!
- 25 days annual leave (rising to 30 after 5 years), plus 8 public holidays and the King’s birthday (unless you have a legacy arrangement as an existing Civil Servant). Additionally, we operate flexitime systems, allowing employees to take up to an additional 2 days off each month
- Flexible working patterns (part-time, job-share, condensed hours)
- Generous parental and adoption leave packages
- Access to a generous Defined Benefit pension scheme with employer contributions of 27%
- Access to a cycle-to-work salary sacrifice scheme and season ticket advances
A range of active staff networks, based around interests (e.g. analysts, music society, sports and social club) and diversity (e.g. women in the Treasury, ethnic minority network, LGBT* network, faith and belief network) For more information about the role and how to apply, please follow the apply link.
If you need any reasonable adjustments to take part in the selection process, please tell us about this in your online application form, or speak to the recruitment team at email@example.com