Admin Assistant - Level 5 (Admin Officer)
Job Summary
Contract Type:
Fixed Term
Working Pattern:
Full time
Advert Start Date:
24/12/2024
Advert End Date:
Closed for applications on 12/01/2025 23:59
Salary:
£27,711 - £30,060
Job Category:
Admin / Secretarial / Customer Services
Employment Location:
Eddie Ferguson House, Ridley St, Blyth
Further Information
Admin Officer, Fixed Term, Full time - Adult Services
The successful candidate will be responsible for line management and supervision of South/Central locality admin staff who support Adult Services, reporting directly to the countywide Service Manager and with additional management support from the countywide Admin Manager.
The role:
- Manage a team of support staff, delegating work appropriately, providing clear guidance and motivating staff to achieve service objectives and quality standards. Respond to and ensure implementation of delegated duties from Senior Management, chasing up as necessary.
- Manage the induction, appraisal, training, development and performance of the team acting as coach and mentor as necessary. Assist with recruitment process for hiring new staff.
- Actively contribute to budget and project planning processes, monitoring progress against plans throughout the year with a view to achieving set business objectives.
- Develop, implement and maintain management information systems that support the aims of the service and the organisation.
- Manage and operate information systems such as service, client or asset records, booking systems and reference materials in a manner that ensures accuracy, confidentiality, rapid access and ease of use.
- Individually and as part of the team provide general office support; filing, handling mail, dealing with callers/visitors, filing, photocopying, collation, maintaining and issuing stock in accordance with corporate and service standards.
- Pro-actively assist with more complex support work to investigate, collate, record, manipulate, extract and distribute data in accordance with predetermined boundaries or as instructed.
- Provide support for specific professional, service led or high profile projects as directed.
- Maintain local and impress accounts in accordance with Financial Regulations.
- Undertake any other duties and responsibilities consistent with the nature, level and grade of the post.
Please refer to the job description and person specification for full details
The role within the District Admin – Adult Services department, is as follows:
Role / Grade - Office Manager / Admin Officer – L5
Contract Type - Fixed term - 30/09/2025
Hours - 37 hrs
Team Name - District Office Admin – South/Central
Base - Eddie Ferguson House
Number of Positions - 1
Line Manager(s) - Natasha Thompson – Countywide Service Manager
And
Claire Hunt – Countywide Admin Manager (Deputy)
Who are we looking for?
- A good general education demonstrating numeracy and literacy.
- NVQ Level 3 or equivalent in a business/administrative related discipline
- A relevant typing or IT qualification i.e. RSA Level 3, ECDL, or equivalent
- Considerable experience in a similar role covering a broad range of support tasks and procedures in a large complex organisation.
- Previous experience of effectively supervising staff is desirable.
- Advanced IT skills and extensive experience in using office applications on a personal computer.
- In order to meet the requirements of this post it is essential you are a car driver.
- You must be able to meet the physical demands of the role as well as adhering to GDPR and Data Protection Act.
- You must have the ability to work outside normal working hours if the role requires.
Contacts: Natasha Thompson & Claire Hunt - 01670 536400
Northumberland County Council’s (NCC) vision is ‘Land of Great Opportunities’, for current and future generations. We believe there is no better place to live and work.
For further information about working for NCC, please visit our website here.
Why choose us?
We have some outstanding benefits and perks to offer you, including:
- 26 days annual leave plus public/bank holidays, rising to 31 days after 5 years of service (pro rata for part-time employees)
- Automatic enrolment into the Local Government Pension Scheme
- Flexi scheme (if applicable) – up to 2 days flexible leave available per month (pro rata for part-time employees)
To see all our excellent benefits and perks, please click here.
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Further information
We are proud to be an equal opportunities employer. We operate a guaranteed interview scheme for disabled applicants who meet the essential criteria. If you wish to notify us of your eligibility for this scheme, please email hrrecruitment@northumberland.gov.uk or ring 01670 623930 with your name and the job title you have applied for and one of the recruitment team will ensure this is factored into the shortlisting process and kept anonymous. If you have a disability and would prefer to apply in a different format, please see the alternative methods below. This information will be treated as confidential and will only be used to check that you meet the essential requirements of the post.
Alternative application format:
British Sign Language: northumberlandcc-cs.signvideo.net
For those with speech difficulties or hearing loss: Text relay service dial 018001 01670 623930
Although we advertise on North East Jobs, and other websites, your application process will be directed to our Tribepad system. Please note that all communication regarding your application for this post will be sent to the email address that you have registered on Tribepad, including your invite to interview if you are shortlisted. Please check your emails regularly, including Spam/Junk, after the closing dates for notifications.
Please note
This job is closed for applications.