Clerical Officer, Grade 4 (30 hours) - SEND and Inclusion Support Service
Job Summary
Working Pattern:
Part time
Advert Start Date:
14/07/2017
Advert End Date:
Closed for applications on 28/07/2017 23:59
Salary:
£17,419 - £18,746 pro-rata
Job Category:
Admin / Secretarial / Customer Services
Employment Location:
Split equally between Belmont Junior School, Sensory Support Offices and Broom Cottages SEND & Inclusion. However, you may be required to work at any Council workplace within County Durham.
Further Information
Vacancy Ref No: CYPS/17/232
The SEND and Inclusion Support Service are looking to appoint a permanent Clerical Officer for 30 hours per week to provide administrative support to and work closely with colleagues throughout the SEND and Inclusion Service.
The successful applicant will work across two locations with an equal split between Belmont Junior School, Sensory Support Offices and Broom Cottages SEND & Inclusion
The successful applicant will be primarily responsible for:
Administrative Tasks and Clerical Support
• To open mail and e-mail systems and process incoming letters, e-mails and reports
• To receive visitors and act as the front line person for the Service when making and answering telephone calls
• To process telephone messages, e.g. making written records of messages, contacting staff when off-site etc.
• To maintain manual and computerised personnel records including annual leave, flexitime, mileage claims, records of staff timetables and databases of relevant Service information including DBS dates/numbers, Child Protection/ Safeguarding training, emergency contacts and pay progression etc.
• To place documents on the Service page of the Durham Learning Gateway
• To issue service specific documentation for young people supported by the service, parents/carers, schools and other professionals involved in their support.
• To administer petty cash in accordance with DCC procedures and guidelines.
• To provide clerical support to the managers and staff in the Service e.g.
- Word processing
- Photocopying
- Update and reproduction of Service Leaflets
- Managing filing systems, paper and electronic
- Assisting in management of resources
- Monitoring stationery supplies and re-ordering when required
- Ordering/ Management/ Maintenance of stock for Service equipment and resources, in particular FM Radio Aid equipment
- Assist in the administration of the recruitment processes for staff
- Assisting in the organisation of team meetings and in-service training events including preparing materials, booking venues, organising refreshments, attendance lists and summarising evaluations
- Take minutes at meetings
• To undertake any training required to fulfil the administrative role.
The successful applicant for this post will be required to apply for a Disclosure & Barring Service Enhanced Disclosure.
Required Qualifications: BTEC National in Public Administration, NVQ 3 Business Administration or relevant equivalent.
It is anticipated that interviews will be held on: 4th August 2017
If you would like an informal discussion about this post, please contact: Noeleen Butler, Service Development Officer, 03000 265870
Apply on-line or for further assistance contact the HR Operations & Data Team on Telephone: 03000 267247 (24hr answerphone). Email: hrCYPS@durham.gov.uk
In line with the County Council’s Recruitment & Selection Policy, please note that we are unable to accept CV’s. Any information provided on CV’s will not be considered for short-listing purposes.
Please note that all communication regarding your application for this post will be sent to the email address that you have registered with North East Jobs, including your invite to interview if you are short-listed. Please check your email after the closing date for notification from ‘DONOTREPLY@NORTHEASTJOBS.ORG.UK’ as you will not be notified by any other means.
Please note
This job is closed for applications.