Executive Support Assistant
Job Summary
Working Pattern:
Full time
Advert Start Date:
25/01/2023
Advert End Date:
Closed for applications on 07/02/2023 23:59
Salary:
£24,054 to £26,845 p.a. (Grade 6)
Job Category:
Admin / Secretarial / Customer Services
Employment Location:
County Hall, Durham plus Hybrid working
Further Information
A vacancy has arisen within Business Support Services for an Executive Support Assistant to support the Leader of the Council.
This is an exciting opportunity to be part of the Cabinet Office support team for Durham County Council, who support the Leader and nine other councillors, each with their own portfolio.
We are seeking a motivated and organised Executive Support Assistant who can provide high quality and comprehensive support.
The successful postholder should have strong organisational skills, a high level of attention to detail and be able to work discreetly and confidentially and be able to demonstrate an understanding of political sensitivities and awareness. You must also have excellent verbal and written communication skills.
The successful postholder will provide effective, flexible and responsive support for the Leader and will work as part of a team to support the nine Cabinet members as required. It will be important to demonstrate flexibility and have the ability to work innovatively and proactively to meet on-going demands and deadlines, as well as changing priorities, when required.
The role requires the postholder to have excellent knowledge and experience of using Office 365 packages and software. You will also be involved developing new and improved ways of working, using digital technology, to support continuous improvement.
Key Duties will include :-
* Act as the first point of contact for the Leader and answer and deal with telephone and personal enquiries and correspondence on their behalf.
* The provision of high-quality diary support and meeting co-ordination; including circulating agendas, meeting papers and taking notes/actions at required meetings.
* You will effectively manage the Leader’s in box and will use effective judgement and interpersonal skills to delegate or respond to incoming emails as appropriate
* You will assist in the preparation of reports, briefing notes and presentations, as appropriate, and assist in resourcing for events and visits.
* Take actions and minutes for meetings as required.
* Provide support to projects and administrative tasks as directed by the Leader/Business Services Hub Manager.
* Work collaboratively with other Executive Support Assistants to ensure consistent ways of working, where appropriate.
A full training and development package will be tailored to your role to ensure you can provide a high quality service and we have a great progression opportunities available for those who may want to progress within the organisation.
Please use the ‘Person Specification’ section of your application form to demonstrate that you have the essential and where possible, desirable experience, skills, and knowledge. Candidates who do not evidence that they meet the essential qualifications and experience listed on the person specification will not be short-listed.
For further information regarding this vacancy, please contact Barbara Taylorson via email at Barbara.taylorson@durham.gov.uk.
It is anticipated that interviews will be held week commencing 13th February 2023.
Take a look at our comprehensive rewards and benefits package at the link below:-
https://www.durham.gov.uk/article/26895/Rewards-and-benefits
Where our roles are customer facing and you are required to speak to members of the public, the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post.
Durham County Council currently operates a hybrid working policy where a model of 2 days in the workplace and 3 days at home/remote will apply. This model is pro-rated for part time roles and arrangements are at managers discretion, alternatively you can work all of your contracted hours within the workplace if you prefer.
EQUALITY, DIVERSITY, AND INCLUSION
We are a proud equal opportunities employer and recognise the value of difference, having a diverse talented workforce brings new ideas and new perspectives, which will facilitate growth and improvements to services.
As a Disability Confident Leader, we encourage applications from disabled people and can provide support throughout the recruitment process, for more information please refer to the Equality, Diversity, and Inclusion page on our website.
In line with the County Council's Recruitment and Selection Policy, please note that we are unable to accept CVs. Any information provided on CVs will not be considered for short-listing purposes.
Apply on-line via the jobs portal or for further assistance contact the Payroll and Employee Services Team via email pesresources@durham.gov.uk.
PLEASE NOTE THAT ALL COMMUNICATION REGARDING YOUR APPLICATION FOR THIS POST WILL BE SENT TO THE EMAIL ADDRESS THAT YOU HAVE REGISTERED WITH NORTH EAST JOBS, INCLUDING YOUR INVITE TO INTERVIEW IF YOU ARE SHORTLISTED. PLEASE CHECK YOUR EMAIL AFTER THE CLOSING DATE FOR NOTIFICATION FROM DONOTREPLY@NORTHEASTJOBS.ORG.UK AS YOU WILL NOT BE NOTIFIED BY ANY OTHER MEANS. PLEASE ENSURE YOU CHECK YOUR JUNK MAIL.
Please note
This job is closed for applications.