Administrator 3

Job Summary

Contract Type:

Temporary

Working Pattern:

Part time - term time

Advert Start Date:

13/09/2018

Advert End Date:

Closed for applications on 15/10/2018 23:59

Salary:

Grade 3, £17,173 - £18,319 (pro rata)

Hours per week:

32.5

Job Category:

Schools - Support

Vacancy ID:

179487

Employment Location:

Seascape Primary School

Number of posts:

Closing date:

15 Oct

Further Information

Required for 29th October or as soon as possible
Temporary until 31st July 2019 (or earlier if post holder returns to work)
32.5 hours per week
Term Time Only

Purpose of Job:
The main purpose of the job is to be responsible for providing an administrative and clerical support service to facilitate the day to day running of the School Office.

Administration
• To be responsible for being the first point of contact for the school, welcoming visitors and parents to the school, answering phone calls and dealing with all enquiries in an appropriate manner.
• To ensure pupils arriving late are recorded in registers.
• Contact parents of pupils who are absent and have not contacted the school to establish reason for absence.
• To collect dinner money for the whole school, enter onto the ParentPay dinner money programme and prepare income ready for banking.
• To collate all pupil registers and ensure that the kitchen staff are given accurate pupil numbers every day.
• To complete and maintain the Free School Meal register, forms and requisite documentation.
• To bank money as and when necessary.
• To record all monies received relating to after school clubs.
• To be responsible for the collection of monies from pupils in relation to school visits and to facilitate the banking of this.
• To deputise for the Office Manager in the case of absence.
• To provide support and cover for main reception
• To be responsible for providing general clerical support including photocopying, typing, word processing and the sorting, distribution and despatch of school mail, to all levels of teaching and administrative staff as required.

Attendance
• Liaising with parents/carers to explore reasons for absence and contributing factors.
• First day calling re absentees.
• Reporting of missing children to the PSA.
• Recording lateness of students and issuing letters to parents/carers
• Maintaining pupils personal files and attendance records.
• Signing in/out of students
• Collect medical evidence for absence.

Application forms are available from, and are returnable to, the school.

Where our roles are customer facing and you are required to speak to members of the public, the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post. As a disability confident employer, we are committed to employing disabled people and people with health conditions making reasonable adjustments to support disabled applicants when required.

Please note that the Childcare Disqualifications Regulations 2009 apply to this position and therefore you are required to complete the “disqualification by association” declaration form. Should you be successful in your application for this post, your appointment can not be progressed without this declaration.

Essential Qualifications: 5 GCSE

Closing date: Monday 15th October 2018
Interview date: Wednesday 17th October 2018

Seascape Primary School
Ellison Road,
Peterlee,
County Durham.
SR8 5NJ

Telephone: 0191 5864186
Email: seascape@durhamlearning.net
Website: www.seascapeprimaryschool.co.uk