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Business and Administration Coordinator

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Job Summary

Contract Type:
Working Pattern:
Full time
Advert Start Date:
Advert End Date:
Closed for applications on 15/02/2018 23:59
£23,398 per annum
Hours per week:
Job Category:
Admin / Secretarial / Customer Services
Vacancy ID:
Employment Location:
CFB Risk Management, Training & Admin Hub, Endeavour House, Queens Meadow Business Park, Hartlepool, TS25 5TH

Job details 

Closing date:
15 Feb

Please note

This job is closed for applications.

Further information

CFB Risk Management is an internationally renowned risk management company, providing high quality bespoke asset protection services to high hazard industrial sites across the world, protecting their people, environment, plant, assets and reputation and is now looking for applicants for a Business and Administration Coordinator to be based at the business headquarters in Hartlepool.

The role covers a range of duties;

Finance Administration

• To assist in the control of all budgets as determined within the annual Internal Operating Plan to ensure no overspend, through effective monitoring of Cost Delivery Plans (CDPs).
• Assist with the development of templates, timesheets and supporting documentation for the CFB RISK MANAGEMENT budget and sales process.
• Support the CFB RISK MANAGEMENT tendering process for new project work, were required.
• Ensure all Financial Inputs are processed promptly. Monthly Invoices are remitted on time. All individual credit card transactions are processed monthly.
• Sorting payslips and dealing with funding claims on a monthly basis
• Adhere to CFB RISK MANAGEMENT Financial Controls and Procedures.
• Following receipt of customer Purchase Orders ensure all codes are set up within the companies Integra system (Financial Software)
• Raise requisition orders to issue Purchase Orders to suppliers. Receive and pay submitted invoices and ensure invoice is within budget and correctly authorised.
• Liaise and communicate with CFB Finance department

Sales Administration

• answer customer enquiries over the phone and by email
• maintain records of sales visits carried out by Technical Advisors
• prepare quotations and process orders
• provide after-sales support, gather and record customer feedback
• maintain records of quotations, proposals and contracts, including renewal dates

Quality Administration

• Continuously develop existing and new Quality, Environment and Health & Safety processes/ procedures in line with ISO 9001/ 14001/ 45001 and company requirements.
• Undertake all ISO 9001 / 14001 / 45001 responsibilities as listed in Section 10.2 of the Quality, Environmental and Health & Safety Management Manual.

General Administration

• Ensure electronic and manual filing / retrieval systems, are in accordance with CFB RISK MANAGEMENTS document and record keeping policy and in line with new GDPR regulations.
• Provide clerical and administrative support for meetings as required including the organisation of the meeting, booking of venues, co-ordinating papers and taking minutes / actions.
• Answer / deal with telephone enquiries from a wide range of contacts regarding a variety of issues.
• Arrange travel and hospitality requirements.
• Any other duties appropriate to the grade and level of responsibility of the post as assigned from time to time.
• Arrange training for staff members.
• Updating records in the computer system for personnel, training, Quality, HR, Environmental, Health & Safety.
• Use a variety of software packages (including Excel, Access and Powerpoint) to manage data and produce documents and presentations
• Ordering office stationary and other supplies

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