Admin Assistant - Level 5/Office Manager.1266

Job Summary
Contract Type:
Working Pattern:
Part time
Advert Start Date:
Advert End Date:
Closed for applications on 12/04/2022 23:59
Hours per week:
Job Category:
Admin / Secretarial / Customer Services
Vacancy ID:
Employment Location:
Dene Park House, Hexham
Number of posts:
Closing date:
12 Apr
Further Information

This role is 22.2 hours and based at Dene Park House, Hexham

Do you want a challenging and rewarding career with real opportunities to change the lives of people in Northumberland? if you are dynamic, dedicated and enthusiastic then we want to hear from you. Who is NCC?

World renowned as a visitor destination, Northumberland is also the ideal location to strike a perfect work/life balance. What better way of enjoying the picturesque scenery and stunning coastline than to sample it on an everyday basis?

Our Vision is: “To make Northumberland a county which you regard as a great place to live, and in which you can access the things you enjoy, whilst having the opportunity to learn and thrive”

Our Plan is to focus on:
- Living - we want you to feel safe, healthy and cared for

- Enjoying - we want you to love where you live

- Connecting - we want you to have access to the things you need

- Learning - we want you to achieve and realise your potential

- Thriving - we want to attract more and better jobs

For further information about working for Northumberland County Council, please click here: http://www.northumberland.gov.uk/working

Why choose us?

We have some outstanding benefits to offer you, including:
- 25 days annual leave plus public and bank holidays (rising to 30 after 5 years of service)(pro-rata for part-time employees)

- Automatic enrolment into the Local Government Pension Scheme

- Flexi scheme applicable to majority of roles

- Local government discount schemes available to all employees with offers at local businesses along with various national brands

- A commitment to work-life balance offering flexibility through various schemes including job sharing, home working, flexible working, part-year working, and compressed hours

- Car Leasing Scheme

Please visit: https://www.northumberland.gov.uk/About/Working-for-Northumberland-County-Council.aspx for more information regarding our benefits.

You will be supported by our friendly experienced team primarily based in our main office at Morpeth County Hall.

The salary for this will be £13,576 - 14,694 pro Rota's amount shown

The role:
The successful candidate will be responsible for line management and supervision of locality admin staff for Adult Services, reporting directly to the countywide Service Manager and with the support of countywide Admin Manager.

Manage a team of support staff, delegating work appropriately, providing clear guidance and motivating staff to achieve service objectives and quality standards. Respond to and ensure implementation of delegated duties from Senior Management, chasing up as necessary. Manage the induction, appraisal, training, development and performance of the team acting as coach and mentor as necessary. Assist with recruitment process for hiring new staff. Actively contribute to budget and project planning processes, monitoring progress against plans throughout the year with a view to achieving set business objectives. Develop, implement and maintain management information systems that support the aims of the service and the organisation. Manage and operate information systems such as service, client or asset records, booking systems and reference materials in a manner that ensures accuracy, confidentiality, rapid access and ease of use. Individually and as part of the team provide general office support; filing, handling mail, dealing with callers/visitors, filing, photocopying, collation, maintaining and issuing stock in accordance with corporate and service standards. Pro-actively assist with more complex support work to investigate, collate, record, manipulate, extract and distribute data in accordance with predetermined boundaries or as instructed.

Maintain local and impress accounts in accordance with Financial Regulations.

Undertake any other duties and responsibilities consistent with the nature, level and grade of the post.

A good general education demonstrating numeracy and literacy. NVQ Level 3 or equivalent in a business/administrative related discipline A relevant typing or IT qualification i.e. RSA Level 3, ECDL, or equivalent

Considerable experience in a similar role covering a broad range of support tasks and procedures in a large complex organisation. Previous experience of effectively supervising staff. Advanced IT skills and extensive experience in using office applications on a personal computer.

In order to meet the requirements of this post it is essential you are a car driver.

Provide support for specific professional, service led or high profile projects as directed.

You must be able to meet the physical demands of the role as well as adhering to GDPR and Data Protection Act.

You must have the ability to work outside normal working hours if the role requires.

We are proud to be an equal opportunities employer. We operate a guaranteed interview scheme for disabled applicants who meet the essential criteria. If you wish to notify us of your eligibility for this scheme please email hrrecruitment@northumberland.gov.uk with your name and the job title you have applied for and one of the recruitment team will ensure this is factored in the shortlisting process and kept anonymous. If you have a disability and would prefer to apply in a different format or would like us to make reasonable adjustments to enable you to attend an interview please also let the team know.

Please note
This job is closed for applications.