2 x Executive Support Assistants
Job Summary
Working Pattern:
Part time
Advert Start Date:
23/03/2023
Advert End Date:
Closed for applications on 02/04/2023 23:59
Salary:
£24,054 to £26,845 p.a. pro rata for part time hours (Grade 6)
Job Category:
Admin / Secretarial / Customer Services
Employment Location:
County Hall, Durham
Further Information
A vacancy has arisen within Business Support Services for two Executive Support Assistants working 18.5 hours per week.
The posts are temporary until 31/12/23 and 30/04/24 to cover periods of maternity leave or until the return of the post holder from maternity leave, whichever is sooner.
We will also consider applications from individuals requesting full time hours (combining the two part time posts) and this would be temporary until 31/12/23. Please state in your application which hours you would prefer.
This is an exciting opportunity to be part of a newly formed Executive Support function for Durham County Council, supporting the Chief Executive, Corporate Directors and their management teams. We are seeking motivated and organised Executive Support Assistant/s who can provide high quality and comprehensive support.
The successful candidate/s should have strong organisational skills, a high level of attention to detail and be able to work discreetly and confidentially. You must also have excellent verbal and written communication skills.
The post holder/s will each provide effective, flexible and responsive support for two senior managers so it will be important to demonstrate flexibility and have the ability to work innovatively and proactively to meet on-going demands and deadlines, as well as changing priorities, when required.
The role requires the post holder to have excellent knowledge and experience of using Office 365 packages and software. You will also be involved developing new and improved ways of working, using digital technology, to support continuous improvement.
Key Duties will include :-
• Act as the first point of contact for the Senior Manager and answer and deal with telephone and personal enquiries and correspondence on their behalf.
• The provision of high-quality diary support and meeting co-ordination; including circulating agendas, meeting papers and taking notes/actions at required meetings.
• You will effectively manage senior manager in boxes and will use effective judgement and interpersonal skills to delegate or respond to incoming emails as appropriate
• You will assist in the preparation of reports, briefing notes and presentations, as appropriate, and assist in resourcing for events and visits.
• Take actions and minutes for meetings as required.
• Provide support to projects and administrative tasks as directed by the Senior Manager/Executive Support Officer.
• Work collaboratively with other Executive Support Assistants to ensure consistent ways of working, where appropriate.
Please use the ‘Person Specification’ section of your application form to demonstrate that you have the essential and where possible, desirable experience, skills, and knowledge. Candidates who do not evidence that they meet the essential qualifications and experience listed on the person specification will not be short-listed.
A full training and development package will be tailored to your role to ensure you can provide a high quality service and we have a great progression opportunities available for those who may want to progress within the organisation
For further information regarding this vacancy, please contact Kevin Sample at kevin.sample@durham.gov.uk or Lisa Anderson at lisa.anderson@durham.gov.uk.
It is anticipated that interviews will be held week commencing 10th April 2023.
Take a look at our comprehensive rewards and benefits package at the link below:-
https://www.durham.gov.uk/article/26895/Rewards-and-benefits
EQUALITY, DIVERSITY, AND INCLUSION
We are a proud equal opportunities employer and recognise the value of difference, having a diverse talented workforce brings new ideas and new perspectives, which will facilitate growth and improvements to services.
As a Disability Confident Leader, we encourage applications from disabled people and can provide support throughout the recruitment process, for more information please refer to the Equality, Diversity, and Inclusion page on our website.
In line with the County Council's Recruitment and Selection Policy, please note that we are unable to accept CVs. Any information provided on CVs will not be considered for short-listing purposes.
Apply on-line via the jobs portal or for further assistance contact the Payroll and Employee Services Team via email pesresources@durham.gov.uk.
PLEASE NOTE THAT ALL COMMUNICATION REGARDING YOUR APPLICATION FOR THIS POST WILL BE SENT TO THE EMAIL ADDRESS THAT YOU HAVE REGISTERED WITH NORTH EAST JOBS, INCLUDING YOUR INVITE TO INTERVIEW IF YOU ARE SHORTLISTED. PLEASE CHECK YOUR EMAIL AFTER THE CLOSING DATE FOR NOTIFICATION FROM DONOTREPLY@NORTHEASTJOBS.ORG.UK AS YOU WILL NOT BE NOTIFIED BY ANY OTHER MEANS. PLEASE ENSURE YOU CHECK YOUR JUNK MAIL.
Please note
This job is closed for applications.